Privacy Policy

Beaumont Occupational Health Services ("we," "us," or "our") is committed to protecting the privacy and security of your personal information and health information. This Privacy Policy describes how we collect, use, disclose, and safeguard your information in compliance with applicable federal and Texas state privacy laws and regulations.

By using our website or services, you agree that you have read and understood this Privacy Policy. If you disagree with our policies and practices, please do not use our services or visit our website.

1. Information We Collect

1.1 Health and Personal Information

As a healthcare provider, we collect and maintain health and personal information, including but not limited to:

Personal identification information (name, address, date of birth, Social Security number)

Contact information (phone numbers, email addresses)

Medical history and current health conditions

Examination results, test results, and diagnostic information

Treatment plans and medical services provided

Billing and insurance information

Employment-related health information

Workers' compensation claims information

1.2 Website Usage Information

When you visit our website, we may automatically collect:

IP addresses and device information

Browser type and operating system

Pages visited and time spent on our website

Referring to website addresses

Cookies and similar tracking technologies

2. HOW WE USE YOUR INFORMATION

2.1 Healthcare Services

We use your health information for the following purposes:

Treatment: To provide, coordinate, and manage your healthcare services, including consultations with other healthcare providers involved in your care.

Payment: To bill and collect payment for services rendered, including coordination with insurance companies, employers, and third-party payers.

Operations: To improve our services, conduct quality assessments, training, accreditation, licensing, and other business operations necessary to run our practice.

2.2 Other Uses

We may use your information for:

Appointment reminders and follow-up communications

Information about treatment alternatives or health-related services

Compliance with legal and regulatory requirements

Public health and safety reporting

Workers' compensation and employer notifications as required by law

3. DISCLOSURE OF YOUR INFORMATION

3.1 Disclosures With Your Consent

We'll get your written consent before we use or disclose your health information for purposes other than treatment, payment, or healthcare operations, unless we're not allowed or required by law.

3.2 Disclosures Required or Permitted by Law

We may disclose your health information without your consent in the following circumstances:

To comply with legal requirements, court orders, or subpoenas

To public health authorities for disease prevention and control

To report abuse, neglect, or domestic violence as required by law

To law enforcement officials as required by law or in response to legal process

To coroners, medical examiners, and funeral directors

For workers' compensation purposes

To avert a serious threat to health or safety

To employers regarding work-related injuries or workplace medical surveillance, as permitted by law

3.3 Service Providers

We may disclose your health information to service providers who perform services on our behalf (such as billing companies, IT service providers, or transcription services). These service providers are required by contract to safeguard your information and use it only as necessary to perform services for us.

4. YOUR PRIVACY RIGHTS

You have the following rights regarding your health information:

Right to Access: You have the right to inspect and obtain copies of your medical records and other health information we maintain about you.

Right to Amend: You have the right to request that we amend your health information if you believe it is incorrect or incomplete.

Right to an Accounting of Disclosures: You have the right to receive a list of certain disclosures we have made of your health information.

Right to Request Restrictions: You have the right to request restrictions on how we use and disclose your health information. We are not required to agree to your request, but we will consider it carefully.

Right to Request Confidential Communications: You have the right to request that we talk with you about medical matters in a certain way or at a specific location.

Right to a Paper Copy of This Notice: You have the right to receive a paper copy of this Privacy Policy at any time.

Right to File a Complaint: You have the right to file a complaint if you believe your privacy rights have been violated. You can file a complaint with us or with the appropriate regulatory authorities. We won't be retaliating against you for filing a complaint.

5. HOW WE PROTECT YOUR INFORMATION

We implement appropriate physical, technical, and administrative safeguards to protect your health information, including:

Secure, encrypted storage of electronic health records

Restricted access to health information on a need-to-know basis

Regular staff training on privacy and security practices

Secure disposal of paper records containing health information

Firewall protection and secure network infrastructure

Regular security risk assessments and audits

While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security, but we are committed to protecting your information using industry-standard safeguards.

6. DATA RETENTION

We keep your medical records and health information in accordance with Texas state law, which requires that adult medical records be maintained for a minimum of seven years from the date of service. Records of minors must be retained until the patient reaches age 21 or for seven years from the date of service, whichever is longer. We may retain certain information for extended periods if required by law or for legitimate business purposes.

7. COOKIES AND TRACKING TECHNOLOGIES

Our website uses cookies and similar technologies to:

Enable certain website functions and features

Analyze website traffic and usage patterns

Remember your preferences and settings

Improve our website performance and user experience

You can control cookie settings through your browser preferences. So that you know, disabling cookies may limit your ability to use certain features of our website. We do not use cookies to collect or store health information.

8. THIRD-PARTY LINKS

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites. We'd like to encourage you to review the privacy policies of any third-party sites you visit.

9. CHILDREN'S PRIVACY

Our website is not directed to children under 13. We do not knowingly collect personal information from children under 13 through our website. If we become aware that we have inadvertently collected such information, we will promptly delete it.

10. SECURITY BREACH NOTIFICATION

In the event of a security breach involving your health information, we will notify affected individuals as required by applicable federal and state laws. We will also notify appropriate regulatory authorities and, if needed, media outlets, in accordance with applicable breach notification regulations.

11. CHANGES TO THIS PRIVACY POLICY

We reserve the right to modify this Privacy Policy at any time. Any changes will be effective immediately upon posting the updated policy on our website with a new "Last Updated" date. We will let you know of material changes by posting a notice on our website or by other appropriate means. Your continued use of our services after such changes constitutes your acceptance of the modified policy.

12. CONTACT INFORMATION

If you have questions about this Privacy Policy, wish to exercise your rights, or need to file a complaint, don't hesitate to get in touch with our Privacy Officer:

Beaumont Occupational Health Services,

Privacy Officer,

4925 Ward Dr.

Suite B

Beaumont, Texas 77705

Phone: 409-212-9706

Email: [email protected]

13. EFFECTIVE DATE

This Privacy Policy is effective as of December 27, 2025.

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Acknowledgment

By using our services and website, you know that you have read, understood, and agree to be bound by this Privacy Policy.